Policy change: Submitted photos

Please note the following Kentucky EMS Connection policy change, effective immediately. Our full publication policy is always available from our opening page.

Photos submitted for consideration of publication: Photos should be submitted full-size in JPEG format (not to exceed 8 MB in file size). Printed photos mailed to the Kentucky EMS Connection will not be accepted.

Please understand that all photos submitted will not be published. Photos should have a Kentucky EMS news value or be of human interest to the general Kentucky EMS Community, and should not appear likely to be a violation of anyone's privacy. The publisher reserves the right to select those photographs that will be published.

Photos should be submitted by electronic mail to john@hultgren.org and must include:

• The name of the photographer.
• The person submitting the photograph.
• If the person submitting the photograph is not the same as the photographer, a statement must be included that verifies the photograph is being submitted on behalf of the photographer and that the photographer agrees to all the terms and conditions outlined below.
• The date the photograph was taken.
• Information about the photograph, including the subject and the names of other agencies participating in the event. Patient outcome (such as transport destination) should be included.
• The names, if available, of any individuals prominently featured in the photograph (normally this should not include patient names).
• By submitting a photograph, you attest that you own all rights to the photograph and grant permission to John Hultgren Photography (publisher of the Kentucky EMS Connection) to reproduce the photograph on a non-restricted basis. This includes publishing in electronic and printed form. Note that, as the photographer, you or your employer retain rights as the copyright owner immediately, without needing to file with the U.S. Copyright Office, but that this photograph is now considered published for copyright purposes.
• John Hultgren Photography, through the Kentucky EMS Connection, may appear in print as the copyright holder. Periodically, we also submit an electronic copy of all of our web sites to the U.S. Library of Congress, and all published photos are included in this copy. In this case we are acting as your agent and in no way imply that we are the copyright owner of the photograph you submitted.
• When submitting a photograph you agree that you have not violated any provision of the Federal Privacy Rules (HIPAA) and that you have permission from all individuals that can be identified in the photograph.
• You agree to hold John Hultgren Photography (as the publisher of the Kentucky EMS Connection) harmless from all violations of privacy and assume all responsibility for privacy violations.
• As a general news publishing policy, we do not pay for news or accept any monetary compensation for considering news for publication.

What do these conditions mean? Photographs should not violate anyone's privacy. While news photographs that are taken in an open environment are generally exempt from privacy protections, photographs taken by individuals acting in the role of a public safety official are generally not considered news photographs and may actually be considered part of the patient's medical record. While you retain all rights as the copyright holder immediately upon publication (without needing to file with the U.S. Copyright Office), you are granting John Hultgren Photography (the licensed business which publishes the Kentucky EMS Connection) an unrestricted license to reproduce the photographic image. This includes, but is not limited to, publishing the photographic image on our Internet site(s) and making copies of the image available to others for a reasonable fee. Anyone who purchases a copy of your photograph is entitled to full use of that photograph for non-commercial purposes.

This policy is dated April 16, 2006 and is subject to change. The current policy is available at www.hultgren.org/policy.htm

Copyright © 2006 The Kentucky EMS Connection. All rights reserved. News stories may be copyrighted by another organization. Original material may be reproduced provided source is credited.